RunOps Digital

Vendor payment run

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What it is

Check what is due, approve one batch and pay it, every Wednesday. Nobody pays twice and nobody is missed.

Who it's for: whoever pays suppliers, and whoever approves the payments.

The steps

Starts every Wednesday at 11:00

List invoices due Helper· after 4 hours
Check invoices against orders and deliveries Helper· after 8 hours
Prepare the payment batch Owner· on day 2
Approve the batch Approver· on day 2
Release the payments Owner· on day 2
Send payment advice to vendors Helper· on day 2
File the confirmations Helper· on day 3· if needed

What the other person gets

Put a name, an email address or a mobile number on a step. That person is told when it's their turn: by email, or by WhatsApp if you gave a mobile number, or in Telegram if they use it, or from a link or QR code you share yourself. They open it in any browser, type a 6-digit code, and see this run and nothing else of yours. They install nothing and pay nothing.

Make it yours

On the start form you choose the people and the start date. Once it is running, every step in your run is yours to change; the ready-made itself stays as it is.